Table of Contents
Document Management end-user requirements #
The document management module will enable the company to efficiently store, organize, retrieve, and manage documents related to the organization’s quality management system.
Level 1 – Document Management end-user requirements #
| Ref. ID | End-User Requirement (Theme / Epic level) |
|---|---|
| X.1 | As a quality manager, I want to implement a document management module as part of the quality management system so that all relevant documents can be easily managed, retrieved, and updated, leading to more efficient quality management processes. |
Level 1 – Document Management end-user requirements Acceptance Criteria. #
| Ref ID. | Acceptance Criteria |
|---|---|
| X.1.1 | The document management module should be designed to support a range of document types, including text, image, and video files. |
| X.1.2 | The module should be capable of handling large volumes of data and documents. |
| X.1.3 | The module should have the ability to automatically categorize documents based on their content and metadata. |
| X.1.4 | The module should have robust security features to ensure that documents are accessible only to authorized users. |
| X.1.5 | The module should allow for version control and revision tracking of documents. |
| X.1.6 | The module should integrate seamlessly with the existing quality management system, including workflows and notifications. |
| X.1.7 | The module should have a user-friendly interface that allows for easy searching, retrieval, and management of documents. |
| X.1.8 | The module should have the ability to generate reports and metrics related to document usage and performance. |
| X.1.9 | The module should be scalable to accommodate future growth and expansion of the organization. |
Level 2 – Document Management end-user functional requirements #
| Ref ID. | End-user functional requirements (User Story ) | Criticality |
|---|---|---|
| X.2.1 | As a quality manager, I want to be able to access and retrieve documents quickly and easily, so that I can ensure that all documentation is up-to-date and compliant with regulations. | High |
| X.2.2 | As a quality assurance analyst, I want to be able to track changes to documents and see who made them, so that I can verify that all changes were authorized and that the document is still valid. | High |
| X.2.3 | As a document owner, I want to be able to upload and manage documents easily, so that I can ensure that all required documentation is available to stakeholders when needed. | High |
| X.2.4 | As a regulatory affairs specialist, I want to be able to search for documents by keywords and other metadata, so that I can easily locate relevant documents during regulatory audits. | Low |
| X.2.5 | As a quality manager, I want to be able to set document approval workflows and notification rules, so that I can ensure that all documents are reviewed and approved by the appropriate personnel before being published. | High |
| X.2.6 | As a document reader, I want to be able to access the latest version of a document and view its revision history, so that I can ensure that I am working with the correct version and understand the changes that have been made. | High |
| X.2.7 | As a quality assurance analyst, I want to be able to monitor document review and approval status, so that I can ensure that all documents are reviewed and approved in a timely manner. | Low |
| X.2.8 | As a quality manager, I want to be able to generate reports on document usage, review status, and other metrics, so that I can track document compliance and identify areas for improvement. | Low |
| X.2.9 | As a document owner, I want to be able to retire outdated documents and remove them from the system, so that stakeholders are not confused by outdated information. | High |
| X.2.10 | As a regulatory affairs specialist, I want to be able to restrict access to sensitive documents, so that only authorized personnel can view them. | High |
Level 3 – Document Management non-functional system requirements #
Visit our non-functional system requirements page for an overview of non-functional system requirements.
